Group practice EHR software
An owner can run several offices and every clinician from one account, a supervisor can review and sign notes, and the payroll report lists what each clinician is owed for the month. Ten clinicians pay $210 a month, or $410 with telehealth for everyone.
Choosing an EHR
One built for more than one clinician and more than one office. On My Best Practice an owner can run a whole group from a single account with an access level for each person, and ChoosingTherapy's 2026 list of mental health EHRs names it Best Overall, with its scalability rated excellent.
Who does what
An owner can set a different access level for each staff member and arrange staff in groups. ChoosingTherapy's reviewer, who created test clients in the product in January 2026, found that it supports multiple locations, practitioners, non-clinical staff, and staff groups. Every record, message, note, and billing entry sits in a HIPAA-compliant system under a signed Business Associate Agreement.
A supervisor can open a supervisee's notes, review them, and sign or countersign them in the client's chart.
A scheduler can keep every clinician's appointments at every location on one calendar, view several therapists at once, and sync it with Google Calendar. Each clinician can set her own availability.
At the end of the month an owner can open the payroll report and read what each clinician is to be paid. An owner can use the report to calculate compensation as a percentage or as a fixed amount tied to billing codes.
A clinician can document a group, couple, or family session once and sync the note to each member's individual chart. A DBT practice can also run group appointments with routine outcome monitoring.
A biller can submit claims, track payments, and manage invoices in the same system where the note was written, and clients receive superbills automatically each month, with copies on demand in the portal. Schedulers, billers, and bookkeepers are unlimited and free.
User Highlight
Dr. Rhonda Johnson owns CCFAM, a group practice in Fort Worth, Texas, where 15 clinicians see adults, couples, and children. In this review she describes moving the practice to My Best Practice in six weeks with the White Glove Migration, how her office went from no online booking to more than 70% of appointments booked online, and how family charting works when a child's parents live in separate households.
Outcomes across the practice
A clinician can schedule the PHQ-9, GAD-7, or PCL-5 on any cadence, in English, Spanish, or Chinese. The client completes it in the portal before the session, and the clinician can read each score charted over time on the Metrics tab. The library also includes the OCI-R, AAQ-II, and DERS, and a practice can add as many measures of its own as it wants at no charge.
An administrator can export the full set of scores across clinicians and dates. A clinical director can use that export for supervision, for quality improvement, and in conversations with payers, as J. Ryan Fuller describes in his implementation guide.
What it costs
$210 a month on My Best Practice for the core EHR, or $410 with telehealth for every clinician. The first clinician costs $39 a month and each additional one $19, telehealth is $20 a month per clinician, and schedulers, billers, and bookkeepers carry no fee.
| Clinicians | Core EHR | With telehealth |
|---|---|---|
| 1 | $39 | $59 |
| 5 | $115 | $215 |
| 10 | $210 | $410 |
| 15 | $305 | $605 |
| 20 | $400 | $800 |
The table leaves out insurance billing plans, AI Notes, e-prescribing, card processing, and the optional White Glove Migration. A group that bills insurance can file 20 claims a month on the Free billing plan and then pays 35 cents for each additional claim, ERA, or eligibility check, or it can move to the Unlimited plan at $99 a month for the whole practice, however many claims it files. Card processing is 2.94% plus $0.37 per transaction.
For comparison, ten clinicians on SimplePractice Plus cost $765 a month at its published standard rates of $99 for the first clinician and $74 for each additional one, with telehealth included; SimplePractice offers custom pricing to groups of six or more. Everything on My Best Practice is monthly, with no long-term contract, and the trial is 14 days.
"My Best Practice is one of the most well-balanced EHR systems our team has tested."
ChoosingTherapy, Best Mental Health and Therapy EHR Software of 2026, which names My Best Practice Best Overall
Switching
There is a White Glove Migration for groups that want it with a one-time $499. A dedicated group migration specialist meets with the practice's leadership, configures the account, recreates up to 10 custom intake forms, imports client demographics and documents, adds diagnosis codes and emergency contacts for up to 150 active client profiles, and runs a one-hour training session for the entire staff, with a recording for anyone who cannot attend. And then they have an onboarding training video for their specific workflow for new hires as well. They then receive two 30-minute or four 15-minute live Zoom calls with the same dedicated specialist in the first 90 days.
A small practice can move in as little as a day, and very large practices have moved in a couple of weeks. In the migration consultation, the practice's biller and the specialist agree on how to handle outstanding balances and open claims before the go-live date. A group leaving SimplePractice can also claim the switch offer, where eligible switchers receive 6 months free as a subscription credit.
Questions
My Best Practice. An owner can run several offices and all of their clinicians from one account, sort staff into groups, and set an access level for each person, and a supervisor can review and sign or countersign supervisees' notes.
For a practice of that size the biggest line in any comparison is the clinician. On My Best Practice each clinician after the first costs $19 a month, or $39 with telehealth. Fifteen clinicians pay $305 a month, or $605 with telehealth for everyone. Our 15-clinician walkthrough explains how the calendar, the access levels, and the payroll report operate for a practice with two offices.
An owner can use the payroll report to calculate compensation as a percentage or as a fixed amount tied to billing codes, so the code for a group session and the code for an individual session can carry different rates.
Yes. A telehealth session holds up to 16 participants, each with her own link and reminder. Telehealth is $20 a month per clinician.
Yes. My Best Practice signs a Business Associate Agreement (BAA) with every practice.
A small practice can move in as little as a day, and very large practices have moved in a couple of weeks based on a timeline they develop. The White Glove Migration is available for a group practice for a one-time $499 fee and comes with a dedicated migration specialist.
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